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Senior Executive Assistant / Executive Assistant / Administrative Assistant - Revenue Cycle

Job ID: 4669848
Updated: October 23, 2018
Geographic Location: 
Department: Administration
Full/Part Time: Full-Time
Shift: Days
Standard Hours: 40
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Job Summary

This position is primarily responsible for providing administrative support to the President of Ensemble Health Partners.

Essential Functions & Responsibilities:

•                     Maintain calendars and handle travel arrangements for executives supported and for others in the department as instructed.

•                     Coordinate meetings that include Ensemble Health Partners Associates and/or internal/external consultants and vendors.  Meeting coordination includes on-site and off-site meetings, including related logistics (lodging, meeting material, catering, room, audio visual, etc.)

•                     Support the monthly leadership meetings and other group meetings upon request including room reservation & logistics, catering, audio visual & equipment needs, meeting materials, etc. 

•                     Proactively seek and develop ways to continually improve administrative work systems and processes in the Revenue Cycle departments.

•                     Compose and produce correspondence, reports and/or spreadsheets as instructed.

•                     Provide telephone and communication support to include answering calls from internal and external sources, coordinating conference calls and scheduling meetings.

•                     Create new and/or edit existing presentations from draft and/or raw information.

•                     Type, format and proofread a variety of material for accuracy, clarity.

•                     Exhibit problem-solving skills, ability to handle multiple projects concurrently.

•                     Expert proficiency in Microsoft software (Outlook, Word, PowerPoint, Excel) as well as good working knowledge of  photocopiers, audiovisual equipment, video conferencing equipment, facsimile machines, etc.

•                     Opens, sort and distribute incoming mail and routing materials.

•                     Maintain departmental filing system.

•                     Compile and maintain expense information and prepare expense reports.

•                     Provide assistance with special projects and presentations as requested.

•                     Act as backup for other department coordinators in their absence.

 

Knowledge, Skills & Experience Required:

•                     4 Year/Bachelors Degree Required. MOS Master Certification preferred or expert knowledge of Outlook, Word, Excel and Powerpoint applications.

•                     Five to seven years experience in an executive/administrative assistant position.

•                     Three to five years experience with event planning.

•                     Three to five years experience with budget planning.

•                     Excellent interpersonal skills including the ability to communicate effectively with Ensemble Health Partners internal and external customer base.

•                     Ability to work independently, proactively with limited supervision and also as a team player when called upon.

•                     Ability to work under pressure, and in a changing environment.

•                     Ability to maintain the security of confidential information.

•                     High work standards and ethics.

Hours

Full-time, 40 hours per week, days

Equal Employment Opportunity

It is our policy to  abide by all Federal and State laws, as well as, the requirements of 41 CFR 60-1.4(a), 60-300.5(a) and 60-741.5(a), prohibiting discrimination against qualified individuals based on their status as protected veterans or individuals with disabilities, and prohibiting discrimination against all individuals based on their race, color, religion, sex, sexual orientation, gender identity, or national origin.

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About Us

This position will be a part of the revenue cycle team at Ensemble Health Partners - a wholly owned subsidiary of Mercy Health. Ensemble Health Partners specializes in providing revenue cycle solutions and creating real value for its clients by building relationships, reducing revenue cycle spend and delivering exceptional results. Ensemble partners with hospitals across the United States to make real and lasting improvements that impact the bottom line.

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